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Swale Pride CIC Risk Management Policy Effective Date: 08/08/2018 Review Date: 08/08/2024

1. Introduction

Swale Pride CIC is committed to identifying, assessing, and managing risks that may impact our ability to achieve our mission of supporting and promoting the LGBTQ+ community in Swale. This policy outlines our approach to risk management to ensure the safety, sustainability, and effectiveness of our activities.

2. Purpose

The purpose of this policy is to:

● Establish a structured approach to risk management.

● Ensure the safety and well-being of all stakeholders.

● Protect the organisation’s assets and reputation.

● Ensure compliance with legal and regulatory obligations.

● Support effective decision-making and resource allocation.

3. Scope

This policy applies to all Swale Pride CIC activities, including events, volunteer engagements, partnerships, and financial operations.

4. Risk Management Framework

Swale Pride CIC follows a systematic risk management process, which includes:

4.1 Risk Identification

Potential risks will be identified across key areas, including:

● Operational Risks – Events, volunteer coordination, service delivery.

● Financial Risks – Funding, budgeting, financial mismanagement.

● Reputational Risks – Public relations, community perception.

● Compliance Risks – Legal and regulatory obligations.

● Health & Safety Risks – Participant and volunteer safety, safeguarding.

4.2 Risk Assessment

Each risk will be assessed based on:

● Likelihood (Rare, Unlikely, Possible, Likely, Almost Certain)

● Impact (Insignificant, Minor, Moderate, Major, Critical)

A risk matrix will be used to determine the level of risk and prioritise mitigation actions.

4.3 Risk Mitigation

Strategies for reducing risks include:

● Implementing policies and procedures.

● Providing training and guidance to staff and volunteers.

● Ensuring adequate insurance coverage.

● Establishing emergency response plans.

● Conducting regular reviews and audits.

4.4 Monitoring and Review

● Risks will be monitored continuously, with regular assessments conducted.

● A risk register will be maintained and updated.

● This policy will be reviewed annually or in response to significant changes.

5. Roles and Responsibilities

5.1 Board of Directors

● Oversee risk management strategies and ensure implementation.

● Approve and review the Risk Management Policy.

● Address significant risks affecting the organisation.

5.2 Staff and Volunteers

● Identify and report potential risks.

● Comply with policies and procedures to mitigate risks.

● Participate in training and risk management activities.

5.3 Risk Management Lead

● Maintain the risk register.

● Coordinate risk assessments and training.

● Provide reports to the Board on risk management activities.

6. Reporting and Escalation

● All identified risks must be reported to the Risk Management Lead.

● High-level risks should be escalated to the Board of Directors for immediate action.

● Incident reports should be completed for any significant risk-related occurrences.

7. Review and Approval

This policy will be reviewed annually or sooner if required. The next review date is set for 08/08/2024.

Approved by: Steven Mathew Pullen Position: Director/Founder Date: 08/08/2018

©2018 by Swale Pride Community Interest Company reg :- 11507985 - 16 Thistle Hill Way ME12 3TX

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